The notary profession has always been rooted in trust and integrity. But with the rise of artificial intelligence (AI), the landscape is changing rapidly. AI brings convenience and efficiency, but it also introduces new risks—especially when it comes to fraud. As a notary in North Carolina (or anywhere else), understanding the rules and following them diligently is more important than ever.

Your first responsibility as a notary is to know and follow the laws that govern your work. These rules aren’t just guidelines—they’re legal requirements designed to protect the public and maintain the integrity of notarized documents.

• Don’t guess if you’re unsure. If you have questions, reach out to the Secretary of State for clarification.
• Stay updated. Laws and best practices evolve, especially as technology changes. Make continuing education a priority.

According to the National Notary Association, AI is now being used to create fake IDs, forged signatures, and fraudulent documents. This makes it harder for notaries to detect fraud using traditional methods.

Here’s what you need to know:

• AI-generated fraud is sophisticated. Fake IDs and signatures can look real.
• Human judgment is irreplaceable. Technology can assist, but your training and ethical standards are your best defense.

To protect yourself and your clients, follow these steps:

• Maintain a detailed notary record book. This is your proof that you followed proper procedures.
• Verify identification carefully. Don’t rush—take time to inspect IDs thoroughly.
• Document unusual circumstances. If something feels off, make a note in your records.
• Stay informed about AI-related risks. Read industry updates and attend training sessions.

AI can help streamline processes, but it’s not a substitute for human oversight. Always apply your judgment and follow the law. If something seems suspicious, pause and verify before proceeding.

The rise of AI doesn’t change your core responsibilities as a notary—it simply adds new challenges. By understanding the rules, seeking guidance when needed, and keeping meticulous records, you can protect yourself and the public from fraud. Your role is more than stamping a document; it’s about safeguarding trust in an increasingly digital world.

✅ Bookmark the National Notary Association’s blog for updates.

✅ Review North Carolina’s notary handbook regularly.

✅ Share this post with fellow notaries to spread awareness!